The modern workplace is no longer confined to a single office building - remote and hybrid work environments have reshaped the way businesses operate. As companies adapt to these new working models, one tool that continues to be indispensable is the Multifunction Printer (MFP). Combining print, scan, copy, and fax capabilities into one device, MFPs are the perfect fit for remote and hybrid teams looking to maintain efficiency, collaboration, and productivity.
Today we're going to explore how to choose the right MFP for your hybrid workforce, why MFPs are essential in today’s business world, and why Kyocera MFPs are the ideal choice for your business.
As businesses embrace hybrid work setups, having the right tools in place is crucial. MFPs offer a streamlined solution for distributed teams by enabling easy document management, collaboration, and communication - all while reducing the need for multiple devices. They help businesses save valuable office space, lower energy consumption, and reduce costs, making them an ideal choice for both in-office and remote work environments.
Moreover, MFPs are cost-effective. By combining multiple functions in a single device, you eliminate the need for separate printers, copiers, and scanners. This not only saves on hardware and maintenance costs but also reduces power consumption, ultimately benefiting both your bottom line and the environment.
Kyocera's award-winning TASKalfa series, for instance, is specifically designed to meet the demands of hybrid workplaces. With superior color consistency, reliability, and speed, Kyocera’s MFPs provide a seamless printing experience for teams, whether they’re working from home or in the office.
When choosing an MFP for your hybrid team, several factors come into play to ensure the device fits your company’s unique needs. Here’s what to consider:
Understanding your company’s specific printing requirements is the first step in selecting the right MFP. Ask yourself the following questions:
These insights will help you determine the best MFP for your business - whether it’s one with high print speeds for large volumes or a model that excels in color accuracy for presentations and marketing materials. Kyocera MFPs, such as those in the TASKalfa series, provide superior performance in these areas, delivering high-quality color prints consistently and efficiently, even under heavy use.
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When evaluating an MFP, the initial purchase price is just the beginning. Total cost of ownership (TCO) includes maintenance, consumables (toner, paper), and repair costs. For hybrid workplaces, where multiple devices are spread across various locations, it’s easy for costs to escalate if not properly managed.
One effective way to control these costs is by opting for Managed Print Services (MPS) over outright ownership. With MPS, businesses can streamline their print environment, reduce waste, and manage consumables more efficiently. Instead of dealing with unexpected repairs or hidden costs, you gain predictable monthly payments and support from experts who ensure your devices run smoothly.
Kyocera’s MFPs, especially those with ECOSYS technology, are a great example of how businesses can save. These devices require fewer toner replacements, cutting down on consumable costs and waste. When paired with Managed Print Services, you get a comprehensive solution designed for long-term savings and minimal hassle, making it an ideal choice for businesses looking to thrive in the hybrid work environment.
As businesses continue to prioritize sustainability, choosing an eco-friendly MFP is a smart move. Many modern MFPs offer energy-saving features that help reduce your environmental footprint. For example, Kyocera’s ECOSYS technology is designed with sustainability in mind, utilizing a long-lasting drum that can print up to 600,000 pages without replacement. This reduces the need for wasteful consumables and is a great option for businesses looking to cut down on their carbon footprint.
By choosing Kyocera, your company can lower its overall energy consumption and minimize its environmental impact, all while maintaining high productivity and excellent print quality.
In a hybrid work environment, your team is likely spread across different locations, so ease of use is essential. Choose an MFP with a user-friendly interface that minimizes the need for IT support, allowing employees to troubleshoot and operate the device on their own.
Kyocera MFPs are known for their intuitive touch-screen interfaces that make it easy for anyone in the office or working remotely to use the devices without extensive training. Additionally, Kyocera’s integration capabilities allow businesses to streamline workflows and improve collaboration, whether in the office or at home. With features like remote monitoring and easy setup, your IT team can manage and troubleshoot MFPs from anywhere.
➡️ Learn about Kyocera's Mobile Print Feature
The last thing you want is an MFP that frequently breaks down or causes disruptions in your team's workflow. Look for manufacturers that offer solid service agreements, ensuring that your devices are well-maintained and ready for use at all times.
In addition, consider implementing Managed Print Services (MPS) to optimize the performance and cost-efficiency of your MFP fleet. MPS providers offer ongoing support, proactive maintenance, and remote monitoring, ensuring your devices stay in top shape and reducing the risk of costly downtime.
Security is a top priority in any business, especially with a distributed workforce. Make sure the MFP you choose offers robust security features, such as password protection, network authentication, and data encryption. These measures ensure that sensitive documents are protected from unauthorized access, whether your team is working from home or the office.
Kyocera’s MFPs provide top-notch security features to ensure your data remains protected. With features like Secure Print, User Authentication, and Data Encryption, you can be confident that your sensitive documents are always safe.
➡️ Learn more about Kyocera MFP security
With remote and hybrid work environments becoming the norm, investing in the right MFP is more important than ever. These multifunction devices help your team collaborate effectively, maintain productivity, and stay connected - all while reducing costs and supporting sustainable practices.
By carefully evaluating your business’s printing needs, total cost of ownership, and the MFP’s ease of use, you can select a device that will help your hybrid workforce thrive. Whether you’re printing marketing materials, scanning important documents, or collaborating on team projects, Kyocera MFPs are the backbone of an efficient and effective hybrid workplace.
Ready to optimize your workplace for 2025? Consider upgrading your MFPs to Kyocera, ensuring your team has the tools they need to succeed in this new era of work.
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